Streaming · Tech · Hyderabad
A global streaming & tech company
When a 12-week production rolled into Hyderabad with three weeks' notice, the mobility team needed corporate housing that could absorb late date changes, multi-bedroom requests, and on-set commute math — without burning their RMC's calendar.
S·
A global streaming production housed 38 crew in 11 days for a Hyderabad shoot — without one spreadsheet.
38
Crew members housed
11 days
From brief to keys-in-hand
1 day
Per-booking pricing turnaround
0
Spreadsheets exchanged
The brief
- Traditional RFP cycle would have eaten 5 of the 11 available pre-production days.
- Crew were arriving on rolling dates from across India and abroad — dates kept shifting.
- Budget approvals required GST-correct invoices upstream, with audit trails for compliance.
- On-set commute target: 25 minutes door-to-door from the HITEC City and Madhapur shoot locations.
What we did
- Aira ingested the production schedule via a single Slack thread; auto-built 38 distinct date windows.
- Pulled current ikan inventory across 14 verified Hyderabad properties — every rate confirmed within one business day per booking.
- Held first-choice properties for 24 hours per crew member; finance approved in one click via the secure traveler link.
- Each booking got a one-page audit packet: invoice + GST cert + commute map. Auto-shared to the finance team.
Outcome
- All 38 crew housed within commute SLA. 4 properties were repeat-booked across crew rotations.
- Total mobility-coordinator time spent: ~6 hours across 11 days. Previous comparable production: ~40 hours.
- Zero post-stay disputes. Two early-departure refunds processed in under 24 hours via the dashboard.
Illustrative scenario
A composite example based on typical ikan deployments. Figures and quotes are representative of the outcomes our mobility teams see, not a named client account.
“We cut our average relocation housing time from three days to four hours. ikan is the only reason our Hyderabad shoot stayed on schedule.”
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